PRIVACY POLICY
Effective Date:
- General Overview
Welcome to EMARDEV
Data Privacy is a very important issue for us at EMARDEV and we hold the protection of your personal data in very high esteem. We only ask for personal data when we really need it to provide a service to you. We collect personal data by fair and lawful means, and with your knowledge and consent. This Privacy Policy also lets you know why we are collecting personal data and how this will be processed. This data privacy policy is in compliance with the provisions of the United Kingdom Data Protection Act 2018.
This data privacy policy provides you with information about how we process your personal data when you visit our website, when you apply for open positions through our website, when you fill out research forms and generally when you use the services offered through our website – https://emardev.org/
- General Information and Overview
The information provided in this section provides general information, which applies to all services and processes unless specified otherwise within the specific sections.
The contact responsible for the collection and processing of your data is:
Name: EMARDEV
Address:
Email:
Address:
Email:
Questions about this policy can be directed to:
Data Protection Officer
Email:
Email:
- Collection, Processing and Transfer of Data
Depending on your use of our services different sets of data may be processed or stored, as described below. Our employees, volunteers and contractors have access to the data based on our access control policies and are contractually bound to keep the information confidential.
EMARDEV uses service providers to operate and maintain EMARDEV’s website and to be able to offer certain services related thereto, which may receive and process the personal data of the users. Any service providers engaged by EMARDEV are obliged to comply with the applicable data protection regulations and will process data exclusively in accordance with the instructions of EMARDEV. EMARDEV and its service providers commit to taking reasonable technical and organizational precautions to protect the data of the users.
Your data will not be transferred to any third parties unless:
- We have explicitly indicated this in the description of such data processing;
- you have given express consent
- Disclosure is required to assert, exercise or defend legal claims and there is no reason to assume that you have a predominantly legitimate interest in the non-disclosure of your data;
- The disclosure in accordance with is a legal obligation and
- Transfer to third parties is required for the performance of contractual relationships with you.
If the transfer of personal data is to a third-party processor outside the United Kingdom, approved standard contractual clauses will be applied to ensure that the personal data is adequately protected in that location.
- Data collected and legal basis
When you visit our website, the browser on your device automatically sends information to the server on our website. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted.
- The domain you requested
- Mobile Device ID (of your mobile device)
- IP Address (the number that is automatically assigned to your computer when you use the Internet)
- Browser type and version
- Browser language/locale settings
- Operating System
- Referrer URL (the page, from which this page was linked, including the search term, in case of a search engine)
- Time and date of the request
- The amount of data transferred.
The mentioned data will be processed for the purpose of ensuring a smooth and stable connection to the website and comfortable use of our website for the users as well as to evaluate the system’s security and stability and for other administrative purposes. The legal basis for data processing is our legitimate interest in ensuring the technical security of our web server. Particularly to prevent attempts to attack our web server. The data may be temporarily stored and will be deleted after the end of the respective browser session, or at the latest after seven days, or will be anonymized so that no attribution to any specific persons is possible.
We do not use this information in any way for statistical analysis and do not link this information with any other data sources.
- Cookies
In order to optimize our services, we use cookies on different pages of the Website. Cookies are small text files that are stored on your device. Some of the cookies will be deleted at the end of your browser session (so-called session cookies). Other cookies may remain on your device and allow us to identify your browser the next time you visit our website.
Technically necessary cookies are stored on the basis of our legitimate interest in ensuring the technically error-free and optimised presentation of our services. Other cookies are only stored with your consent and can be withdrawn at any time in the future. On our website, we give you the opportunity to select the type of cookies that will be used in addition to such cookies that are essential for the functionality of the Website (“Essential Cookies”). Provided you have given your consent on our Website, we also use cookies in order to statistically record the use of our website and to evaluate it for the purpose of optimising our offer to the users. Insofar as cookies are used for analysis purposes, we will inform you of this separately within the framework of this privacy policy and obtain your consent. These cookies enable us to automatically recognise when you return to our site that you have already visited our website. These cookies are automatically deleted after a certain period (14 months).
You can set your browser to
- Be informed about the setting of cookies,
- Only allow cookies in individual cases,
- Exclude the acceptance of cookies for certain cases or generally,
- Activate the automatic deletion of cookies when the browser is closed.
The cookie settings can be managed based on the browser used to access the website.
- Donations
We process the data you enter in the donation input mask on the website to process the payment of donations by you using the website. The legal basis for the above-mentioned processing is that it is necessary for completing the donation process.
- Personal data collected and legal basis
When you contact us with questions and inquiries, subscribe to our services, programs or products, or apply for any position with us, we may collect and process personal information from you, including but not limited to:
- Name
- Contact information, such as an address, telephone number, and email address
- Educational and professional qualifications
- Any other information you voluntarily provide contacting us
During the recruitment exercise, in some circumstances, we may need to collect, or request on a voluntary disclosure basis, some Special Categories of Personal Data for legitimate recruiting-related purposes. For example, information about your physical or mental condition may be collected to consider accommodations we need to make for the recruitment process and/or subsequent job role. We may also collect some or all of the following personal information when you apply for a role with EMARDEV:
- References provided by referees;
- Other background information provided or confirmed by academic institutions and training or certification providers;
- Criminal records data obtained through criminal records checks;
- Information provided by background checking agencies and other external database holders (for example credit reference agencies and professional/other sanctions registries);
- Information provided by recruiting or executive search agencies; and
- Information collected from publicly available sources, including any social media platforms you use or other information available online.
We process the personal information you have transmitted on the basis of our legitimate interest which includes answering your questions and inquiries, delivering the services, programs or products you requested and recruitment exercise. Your personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this section, or as otherwise required by applicable law. Generally, this means your personal information will be kept for the duration of the inquiry process plus a reasonable period of time on a case-by-case basis.
We will not transfer your personal data to any external third party, except for the purpose of managing our correspondence with you or providing our services, programs or products to you, where we may work with a specialised provider contracted by us, or for verification supplied for the recruitment exercise. We process your personal data in accordance with the provisions of the Data Protection Act 2018, insofar as this is necessary for responding to your questions and inquiries, delivering our services, programs or products, and in relation to creating an employment relationship with us. If you are not successful during a recruitment exercise, we will keep your application for a maximum period of six months, after which your personal information will be deleted or anonymised. We might keep it for a longer period, in which case we will ask for your consent first.
We may process your personal data if this is necessary to fulfil legal obligations or to defend or assert legal claims. The legal basis for this is the legitimate interest of fulfilling legal obligations imposed on us or claiming any legal rights.
- Data for research purposes
We will need to collect personal information for research these purposes. EMARDEV may collect, process and use the content and other information research participants voluntarily provide when filling out research questionnaires. Personal data collected and processed may vary depending on the research project. Participation in research is voluntary and the information provided by you is used only for the specific research stated. EMARDEV may keep the record of research participants as long as is necessary to complete the research project. The legal basis for data processing is the legitimate purpose of carrying out research.
- Your Rights: Right to information, questions, suggestions and comments
You have the right to be informed about your personal data stored in connection with the EMARDEV platform free of charge. Below you will find information on the rights the applicable data protection law grants you with regard to the processing of your personal data.
- The right to request information about your personal data processed by us. In particular, you can request information on the purpose of processing, the category of personal data being processed, the categories of recipients to whom your data has been disclosed, the planned retention period, the right to rectification or erasure of personal data, or restriction of processing of your data, the right to lodge a complaint, what the source of the data if not collected by us, and if any automated decision-making, including profiling exists and, where appropriate, meaningful information about their details.
- The right to demand the correction of incorrect or completion of incomplete personal data stored by us without delay.
- The right to demand the deletion of your personal data stored with us, as far as the processing is not required for the right of freedom of expression and information, the compliance with a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims.
- The right to demand the restriction of the processing of your personal data as far as the accuracy of the data is disputed by you, the processing is unlawful, but you oppose the erasure and we no longer need the data, but they are required by you for the establishment, exercise or defence of legal claims or you have lodged an objection against the processing.
- The right to lodge a complaint with a supervisory authority.
- Right to withdraw granted consent: You have the right to withdraw the previously given consent in the processing of data at any time with effect for the future. In the case of withdrawal, we will delete the data concerned immediately, as far as further processing cannot be based on a legal basis where consent is not required for processing. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
You can assert your right by sending an email to us at:…. or by contacting the Data Protection Officer.
- Modification of this Privacy Policy
We reserve the right to change this Privacy Policy at any time in accordance with the law. In this way, we can adapt it to current legal requirements and take changes in our services into account.
